ERP development

ERP system – a comprehensive Smart solution for precise business management

Business efficiency is always determined by the speed of processing large volumes of information, effective resource management and precise coordination of team work. These goals help achieve ERP (Enterprise Resource Planning) systems - integrated software solutions designed to automate business processes and manage company resources.

This is a modular software containing a set of components for full control of business processes: financial - for control of accounting and implementation of plans, personnel - for flexible personnel management and evaluation of its effectiveness, operational - for control of logistics, etc.

ERP involves synchronizing many components for more convenient aggregation of all information. In addition, the importance of implementing such solutions for business is shown by statistics and the growing pace of implementation of such systems. Thus, a study conducted by G2 showed the growth of the ERP solutions market by 2026 to $78.4 billion.

In turn, Aberdeen Group claims that companies using ERP systems have an average of 23% higher income compared to those who do not use such systems.

It turns out that ERP systems are a key tool for increasing business efficiency, especially for large companies with an extensive structure and complex business processes. At the same time, ERP can significantly improve the efficiency of small and medium-sized businesses by optimizing internal processes.

What is an ERP system?

There are different ERP systems that stand out visually and functionally, but are actually architecturally similar: the database, the program core and modules.

The database contains aggregated commercial and organizational information: customer and team data, purchasing, finance, etc.

The core is a software part that coordinates the work of all modules, the operational part of the ERP system structure.

Functional modules are software that can be connected to the core depending on business requirements. These are CRM systems (Customer Relationship Management) for managing relationships with customers, modules that control production chains - SCM systems (Supply Chain Management), PLM systems (Product Lifecycle Management) for product life cycle management.

In addition, modules can be for internal use - used by the personnel of your business - accounting, personnel management, logistics, composition, etc. And also for external use - partners and clients have access to them. For example, a mobile application or personal account.

The main advantage of modular ERP systems is their seamless operation and full compatibility. Moreover, if necessary, modules can be either disconnected or connected, which will not affect the operation of the system as a whole.

When does your business need to develop your own ERP system?

There are many ready-made package solutions on the ERP systems market. However, they may not include a set of modules that suit your business; at a time when other solutions offer too complex and massive systems, which will be useless for small and medium-sized businesses.

The development of a custom ERP from the beginning offers a number of functional and interface solutions that will meet the needs of your business and team. Custom ERP is necessary if:

• Your company has unique or specific business processes that cannot be fully covered by existing solutions on the market.
• It is necessary to ensure more flexible and effective integration with various components, without which the normal functioning of a business is impossible;
• A functional solution is required to manage the level of data protection and ensure a high level of security;
• Flexible adaptation of the business to the specifics of the industry and compliance with all requirements and standards is necessary;
• A custom ERP system can be designed to meet a company's future needs and provide scalability and flexibility that is not always available in off-the-shelf solutions on the market.

As a result, an ERP system is software that collects all the data about a company’s processes in a single ecosystem that helps the team quickly make more effective decisions. At the same time, ERP systems are suitable for most areas of business from financial to production.

For manufacturing businesses, ERP system modules will help automate the supply of raw materials, more effectively monitor production chains and the quality of the final product.

Insurance companies, banks and leasing companies will help optimize and personalize customer service, automate reporting and update the product line.

In the field of trade, it automates logistics, the purchase of goods and accounting activities, generates reporting on sales and the effectiveness of the marketing strategy, which generally optimizes and facilitates doing business.

For logistics companies, ERP systems allow them to optimize warehouse management, cargo tracking and vehicle use. As a result, the efficiency of the entire supply process increases, delivery time is reduced, costs and the impact of the human factor are significantly reduced.

In the healthcare industry, ERP systems manage patient records, allowing them to offer personalized offers or return appointment reminders. They keep records of medical equipment and consumables, and also automate records based on the free time of doctors.

Education . In this area, ERP systems automate the management of educational programs, keep records of student data, and plan schedules according to predetermined patterns, which depend on the free time of teachers.

Hotel business ERP systems help automate room reservations and customer service. It is a mistake to keep track of guests, control inventory and finances.

In the consulting business, ERP systems are used for project management, time and cost accounting, client database management, project financing, and general marketing campaigns.

In fact, ERP can be implemented in any area of business, regardless of industry. It will still be useful for both small businesses and international companies with offices in different countries. After all, the main advantage of ERP is the optimization of processes that naturally lead to increased profits.

What benefits does developing an ERP system bring to a business?

Modern business cannot do without systems for recording its activities, because the higher its adaptation to the market level and the higher the flexibility of business processes, the greater its profitability and efficiency. By integrating an ERP system into your business, you get:

• Effective financial planning

Optimization includes automation of accounting, budgeting, auditing, compliance, tax, and so on.

• Quality customer service

An ERP system may include a CRM module responsible for sales automation, customer support, customer support, feedback collection, etc. This frees sales managers from routine work and redirects their focus to higher priority tasks.

• Flexibility and scalability

ERP systems offer a flexible architecture that allows you to adapt the system to changing business needs and scale it as the enterprise grows. Control over the new infrastructure in a business with ERP is quickly configured by connecting a new module and synchronizing it with others.

• Automation of operations

ERP modules allow you to automate the same events that take up a lot of team time. For example, preparing sales reports and other working documentation. Automation of this process eliminates the human factor and the risks associated with it.

• Effective personnel management

HR management at large enterprises is a rather labor-intensive process. ERP allows you to optimize onboarding and assess team performance, help keep records of employment, open and closed vacancies, and assess motivation. All this relieves HR managers, allows them to manage resources more efficiently and speed up various bureaucratic processes.

• Electronic document management

This module optimizes processes associated with registration, creation and verification of internal and external documentation: templates, approval and sending of correspondence for revision, updating document work statuses, etc. In addition, the module can store all documents, send automatic notifications, and also monitor the execution of document tasks.

• Detailed sales statistics

Depending on the module configuration, the functionality can automatically collect sales information from various sources: cash register systems, online stores, affiliate programs, social networks. Aggregate information that can be used to evaluate the effectiveness of marketing campaigns and sales strategies, as well as forecast sales for the future period.

Stages of ERP system development

Developing a custom ERP system that will automate a large volume of business processes requires an integrated approach, which always begins with planning and analysis.

• Planning and analysis

At this stage, business requirements for the future ERP are determined: which chain processes need to be optimized and which ones need to be automated. What are the main problems and issues that an ERP system must solve. Based on these studies, requirements for the future product are prepared, which are compiled by the analyst together with the customer.

• Design

As soon as the requirements are formulated and agreed upon with the Product Owner, a more detailed development of the project begins, which can be divided into functional and visual.

The functional includes the development of business logic for the operation of the entire ERP system. Connections between modules are thought through, formulas and general ERP mathematics are developed.

In parallel with the functional part, the development of an ERP mockup is underway - the very first version of the interface visual. As a result, a package of documentation is compiled, on the basis of which the timing and cost of the system are assessed.

• Development

Once the prototype is agreed upon with the customer and the requirements are expanded, the project manager assembles a development team that will work on the project. Depending on the complexity and specifics of the project, the development team selects a technology stack to work with. For more conventional systems, using PHP and its frameworks (Yii2, Laravel) is sufficient. More complex systems are developed using Python and its frameworks (Django, Flask). Large Enterprise projects are most often implemented in Java.

At the same stage, Front and Back-end developers create software, as well as configuration and integration with other business software, if necessary. For Front, depending on the functional requirements, standard layout or Vue.js can be used.

A mobile application for the team or clients can also become part of the ERP system. In this case, a mobile application is developed in parallel with the web version. It includes interface design and its implementation, for example, in Flutter, a framework for creating cross-platform mobile applications. The back-end on the mobile application and desktop is usually common and does not require separate development. Also, personal accounts of clients or partners can be developed and introduced in custom ERP.

• Testing and Debugging

Each ready-made component of a custom ERP is sent for testing, where the functionality, performance and security of the system are tested, as well as errors are corrected and shortcomings are improved. Errors or inaccuracies in the work are transmitted to the developers and again for testing.

• Implementation and training

A description and various manuals are being prepared for the release version of ERP, using which you can easily integrate the system into your business. Based on the instructions, you can begin training the team.

• Support and support

After the system has been implemented and according to preliminary agreements, it is supported and maintained, including resolving team and business issues, updating and improving functionality.

Our core values

Avada Media offers a high level of professionalism and deep competence in the field of ERP systems development. Our team includes more than 100 middle and senior level specialists (Backend, Frontend, Mobile, planners, designers, managers, testers), which allows us to create individual enterprise-level solutions that best meet the needs of clients.

We constantly monitor the latest trends and innovations in the field of automation, allowing us to implement advanced solutions that speed up data processing, minimize the human factor and scale the business. Which leads to increased profits in the short and long term.

Avada Media is ready to solve any problem in the field of ERP system development, from design and requirements analysis to system implementation and support throughout the entire project life cycle.